The Big List Of Agency Tools I Use The Most
I have been designing and building websites for almost 30 years. I can hand code just about anything, (if I have to) but speed and results win. These are the tools I use daily to build fast, automate smart, and grow locally.
Note on affiliates: Some links are affiliate links, which means I may earn a commission if you buy. It costs you nothing extra and helps me keep sharing playbooks that work.
Preferred Daily Tools – I use these on almost every project
Elementor Pro
What it is: The page builder I trust for rapid, pro level WordPress builds.
Why I use it: It is the fastest path from idea to live layout without fighting the code. I can still get as custom as I want.
Starter tip: Build a global style system on day one so every page is consistent.
n8n
What it is: Visual automation to connect nearly anything to anything.
Why I use it: It replaces slow, manual tasks with reliable workflows. Think lead routing, enrichment, follow ups, and cleanup.
Starter tip: Start with a single lead in to CRM to email flow, then stack from there.
Postiz
What it is: Recurring social media posting across Facebook, Instagram, TikTok, and more.
Why I use it: Simple scheduling and repetition. Great for staying visible without living in the apps.
Starter tip: Create three evergreen content pillars and rotate them weekly.
myPresences
What it is: Local SEO stack for citations, Google Business Profile management, and brand presence.
Why I use it: Strong coverage at a fair price. It helps with consistency and local visibility.
Starter tip: Fix NAP consistency first, then schedule quarterly audits.
Crocoblock
What it is: Advanced functionality suite for Elementor.
Why I use it: Dynamic content, filters, listings, and complex layouts become easy.
Starter tip: Use JetEngine for dynamic data and JetSmartFilters for UX that converts.
FluentCRM
What it is: An email automation and newsletter engine inside WordPress.
Why I use it: Own the system, avoid contact based pricing creep. I connect SendGrid for low cost sending at scale.
Starter tip: Build a five email onboarding sequence and one monthly newsletter. Keep it simple.
Fluent Forms
What it is: My go to form builder for everything.
Why I use it: Conversational forms, quizzes, logic, and tons of integrations.
Starter tip: Use multi step with progress for higher completion on longer forms.
Fluent Booking
What it is: Scheduling with true two way calendar sync.
Why I use it: Round robin sales calendars, custom meeting types, and clean UX.
Starter tip: Add a short pre qualifying question to reduce no shows.
WP Social Ninja
What it is: Reviews, social feeds, and social proof embeds.
Why I use it: If you see reviews on my sites, it is this. Fast and reliable.
Starter tip: Place review widgets near CTAs and contact forms.
Envato Elements
What it is: Unlimited stock videos, graphics, photos, templates.
Why I use it: Inspiration and assets on tap. I browse it constantly.
Starter tip: Build a shared favorites library for your brand.
Gtrack
What it is: Local SEO rank tracking for businesses.
Why I use it: Clear view of local improvements and movement by keyword and location.
Starter tip: Track by specific map grid areas, not just city level.
Voila
What it is: AI assistant right in the browser.
Why I use it: Quick drafts, rewrites, explanations, and QA without opening another app.
Starter tip: Set custom prompts for your brand tone and reuse them.
Namecheap
What it is: My domain registrar of choice.
Why I use it: Clean UX, minimal upsells, and reliable domain management.
Starter tip: Turn on DNSSEC and set calendar reminders for renewals.
Tools I Recommend
Envato Market
Why recommend: High quality one off purchases when Elements does not have the exact thing.
Envato Placeit
Why recommend: Canva style mockups and quick branding tools. New in my stack.
SiteGround
Why recommend: My always recommendation for managed WordPress hosting when you want simple and strong.
Elementor Hosting
Why recommend: Tight pairing with Elementor sites, simple setup.
WP Engine
Why recommend: Premium managed WordPress with powerful tooling.
Disclosure
I only link to tools I use and trust. Some links are affiliate links. If you buy through them, I may earn a commission at no extra cost to you. Thank you for supporting the content.
Where To Start
Need help implementing any of these or want a done with you setup? Book a quick consult and we will map your stack and your first three automations.