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Ultimate Guide to Email Newsletters: The Lost Treasure Of Business Marketing

Discover how to craft effective email newsletters that engage your target audience. In addition, learn best practices and avoid common mistakes in email marketing.
Small business Owner Writing Newsletter

Table of Contents

Email Newsletters – The Best Tool For Lead Nurturing And Maintaining Customer Relationships

Let’s talk about effective email newsletters, the unsung heroes of the marketing world. They’re like that friend who always remembers your birthday, favorite color, and pet’s name. They’re reliable and personal; when done well, they always show up right when you need them!

Imagine a world (ours) where your customers are bombarded with messages from everywhere. It’s like being in a snowball fight without a trashcan lid shield! 

A good email newsletter is like a friendly postcard from a beloved friend, filled with secrets, advice, news, and the occasional “wish you were here” offers and promotions. 

According to our friends at Statista, by 2023, we’re looking at a whopping 4.4 billion email users worldwide. That’s a lot of potential friends for your business! 

So, let’s dive into the wonderful world of email newsletters.

What’s in an Email Newsletter, Anyway?

An email newsletter should be, like a friendly chat over coffee with your customers. 

It’s a regular catch-up where you share valuable news and information and tells them you’re there to help. It’s your chance to say, “Hey, look at this cool new thing we found!” or “We thought you might find this interesting.”

These newsletters can be as regular as your morning coffee or as occasional as a dentist appointment, the sweet spot is in between, but we’ll get to that in a bit.

They can be filled with curated content, like that article you read last week and can’t stop talking about, or original content, that’s personalized just for them.

Can I Just Hire Someone To Write My Newsletter?

There are a few options for outsourcing your Newsletter:

  1. Hire In-House: You can hire a person in-house, or dedicate someone in a specific department to focus on the newsletter. The thing to be careful of when doing this in-house this way is to set a priority level on the Newsletter that fits your business model. It’s a critical role, but do you want to hire a dedicated individual? Or, do you want to take someone else away from their current responsibilities? This is a fine line between producing an inadequate newsletter, or producing a great newsletter and having the ability to seriously limit the rest of that employees responsibilities. Still if you can find the perfect balance, this is probably the best option.
  2. Low-cost Mass Subscription List Services: This is a common solution in some industries like real estate. Typically you will just be providing your mailing list to a company who sends out a generic newsletter every month with recycled information and your name on it. It’s not a personalized solution, and is typically not likely to maintain engagement, since it’s re-used articles, but it is a solution.
  3. Full Service Agency: Short of hiring a dedicated newsletter professional this will provide you with a quality product (in most cases) at a premium price. With this option, you’ve made a decision to place your newsletter as a top priority. You will be paying professionals to produce your newsletter every campaign. This is typically very expensive, with most newsletters averaging from a few hundred dollars to a few thousand per campaign.
  4. The Savvy Growth Service: The last option is available from companies like Newsletter Rockstar. They do an excellent job of taking the monthly newsletter off your hands and creating customized relevant content that your readers are likely to enjoy.

    This type of service creates a custom newsletter for your business every month, creates original content that can then be used on your own website, and populates your newsletter with that article and additional popular articles on the web that are proven to be popular. This method creates consistent engagement at a much lower price than all but the low cost email subscription.

Why Are We Talking About Email Newsletters?

This article is your friendly neighborhood guide to creating email newsletter campaigns to have your subscribers high-fiving their screens and keeping your name in their mental Rolodex. 

We’ll talk about identifying your audience (think of it as a game of ‘Guess Who?’), crafting subject lines that are more exciting than a movie trailer, and writing content as engaging as a mystery prize package.

We’ll also share some insider tips on personalizing emails, segmenting your mailing list (it’s like organizing your sock drawer, but way more fun), and maintaining consistency in your newsletters. By the end, you’ll be an email newsletter whiz, ready to take on the world!

Key Takeaways

???? Newsletters are effective for lead nurturing and maintaining customer relationships.

???? Types of email newsletters; promotional, educational, and curated content.

???? Effective newsletters require a target audience, compelling subject lines, engaging content, calls-to-action.

???? Best practices – know your audience, segment, personalize, test, analyze, and maintain a rhythm.

❌ Common mistakes – overloading info, long and complicated, neglecting mobile, triggering spam filters.

???? A bridge to build customer relationships. They can stand out, drive conversions, and keep you top-of-mind.

The Many Types Of Email Newsletters

Email newsletters come in all shapes and sizes, each with a personality and purpose. Let’s meet some of the most popular types:

Promotional Newsletters: The Smooth Talkers

Promotional newsletters are the smooth talkers of the email world. They’re here to showcase new offerings, deals, and promotions. They’re like friends who always know about the latest sales and the best bargains. But remember, nobody likes a friend who only talks about themselves, so balance these emails with other types of content.

Educational Newsletters: The Wise Ones

Educational newsletters are like friends who always have fun facts up their sleeves. They’re here to share tips, tricks, and insights, helping your subscribers learn something new. They’re the friend who enables you to level up in life.

Curated Content Newsletters: The Gossipers

Curated content newsletters are the “check this out” types of the email world. They’re always in the know, ready to share the latest news and interesting articles from around the web. They’re like the friend who always has the best book recommendations and the most exciting stories to tell.

Creating an Effective Email Newsletter: The Recipe for Success

Creating an effective email newsletter is like brewing a potion. You need the right ingredients, the right incantation, and a little bit of magic. We’ll talk about identifying your audience, designing an eye-catching layout, crafting compelling subject lines and headlines, writing engaging content, and including calls-to-action. By the end, you’ll be a master potion brewer, ready to create some magical email newsletters.

Identifying Your Target Audience

Before you even think about crafting that email newsletter, you’ve got to know who you’re talking to. It’s like throwing a party – you wouldn’t serve hot dogs to vegetarians, would you? 

So, get to know your audience. Their age, gender, location, occupation, interests – it’s all important. This data is your secret recipe for creating buyer personas – your ideal customers in disguise!

Designing a Layout, That’s a Treat for the Eyes, or Not?

Alright, let’s dive into the layout of your email newsletter. It’s got to be good-looking yet straightforward, kind of like your favorite pair of jeans – stylish but oh-so-comfortable.

Pick colors that match your brand, and fonts that are easy to read, whether your readers are on their phone, tablet, or computer. And don’t forget about images or videos – they’re the cherry on top, adding a little extra flavor to your message without taking over the whole sundae.

Now, onto the layout structure. You’ve got two options here.

Option one is to start with a header that includes a logo or image that screams, “Hey, this is us!” It’s a tried-and-true method, and it works.

Option two is a bit more laid-back. It’s like writing a letter to a friend, less formal but still gets the job done. And guess what? These types of newsletters often get opened and read more than the ones that look like they’ve just stepped off a runway.

Whichever way you choose, follow it up with a friendly hello before diving into the main content of the newsletter. 

So, whether you’re going for a polished look or a relaxed vibe, remember, it’s all about making your readers feel like they’re in for a good time.

Crafting Compelling Subject Lines and Headlines

Subject lines are the gatekeepers of your email marketing campaign. They’re like the cover of a book – they’ll decide whether your subscribers will dive into your content or toss it aside. So keep them short and sweet, like a tweet.

As for the headlines within the newsletter should be as catchy as a pop song but informative enough to tell your readers what’s inside. A good headline is like a movie trailer – it excites people to see the whole thing!

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Crafting Content, That’s a Page-Turner

Now, let’s talk about the meat and potatoes of your newsletter – the content. It’s got to be engaging, relevant, and, most importantly, valuable to your readers. 

It’s like cooking a meal for a friend – you wouldn’t serve them something they don’t like just because it’s what you want to cook, right?

So, remember, what’s valuable to you might not be the same as what’s valuable to your readers. 

For instance, as a realtor, that shiny new property you’ve just listed by the lake might be a deal you can’t wait to close, but your readers? if they bought a house last month or are not ready to buy yet, they might be more interested in the best picnic spots or fishing holes around that lake.

A top-notch newsletter is like a buffet, offering a variety of content that caters to different tastes. For example, you could serve up helpful posts, the latest exciting news from your industry, tips from experts, or heartwarming customer stories.

The goal? To keep your readers coming back for more, issue after issue, while keeping you at the forefront of their minds. So, put on your chef’s hat and start cooking some delicious content!

Including Calls-to-Action

Calls-to-action (CTAs) are your secret weapon to drive engagement and conversions. They’re a friendly nudge, encouraging subscribers to take action, like visiting a landing page or buying a product, but with no pressure. So make them stand out and use precise, actionable verbs – give your readers a map showing them exactly where to go, use words like download, register, or buy so there is no confusion, and don’t use links for this, use obvious buttons!

Best Practices for Email Newsletter Campaigns

One of the most important aspects of an email newsletter campaign that we touched on earlier is knowing your audience. 

But let’s take it a step further, segmenting your mailing list means dividing it into groups based on similar characteristics, such as geographic location or interests. 

This allows you to tailor your content to each group and increase engagement. For example, if you have a business that sells clothes, you can segment your list by gender, age range or location. 

Personalizing Emails for Recipients

Personalizing emails is like writing a letter to a friend – it makes your subscribers feel special and keeps them interested in your newsletters. 

This is where your segmentation will come in handy. For instance, in our realtor example from above, you could have a few different lists. People actively looking to buy, people who are not quite yet ready, and most importantly all your former customers who you just sold to.  

This allows you to keep in contact with past clients for years without giving them the same line over and over. 

Testing and Analyzing Performance Metrics

To determine the effectiveness of your email newsletter campaign, you need to track its performance metrics. 

This includes open rates, click-through rates (CTR), conversion rates, bounce rates (which indicate undeliverable emails) and unsubscribe rates. 

By analyzing these metrics regularly, you can identify areas where improvements are needed and what is working, then do more of the stuff that works, and keep tweaking the stuff that doesn’t.

Keeping the Rhythm in Your Newsletters

Alright, let’s chat about the rhythm of your newsletters. Like a catchy song, your newsletters need a consistent beat – that’s where frequency and timing come in.

Imagine your newsletters are like your favorite TV show. If it aired at different times every week or sometimes didn’t show up at all, you’d probably lose interest. The same goes for your newsletters.

If you’re sending too many, it isn’t easy to keep providing engaging information; they get old quickly. But send too few, and your readers might forget about you altogether.

The sweet spot? Find a rhythm that works for you and your readers. It could be a weekly Friday issue or a monthly 15th date. Whatever it is, stick to it. Your readers will start to look forward to your newsletters, just like they would their favorite show.

So, keep the beat steady, and your readers will be dancing along in no time! 

Common Mistakes to Avoid in Email Newsletter Campaigns, Keep it simple.

Avoid overloading your newsletter with information. It’s overwhelming and can cause your readers to lose interest.

Keep it short, sweet, and as enjoyable as possible. Simple will always perform better than long, complicated articles and information.  

Pay serious attention to mobile optimization – with so many people checking emails on their phones, not optimizing for mobile is a recipe for disaster. The best advice is to design it on the phone first, then do what you can to jazz up the desktop version if needed. 

Lastly, be mindful of spam filters – you want to avoid your newsletter ending up in the spam folder, never to be seen again. Also, be aware of the words that stick out to spam tools like a sore thumb like “you’ve won”, “Free”, and “Offer” or Viagra, which would be kinda tricky if you’re selling Viagra, but I digress. 


Email newsletters are a permanent bridge, connecting you with your audience and building customer relationships over time.

But like any good construction project, it requires careful planning and execution. So avoid these common mistakes and follow these tips.  

You can create email newsletters that stand out in crowded inboxes, drive conversions, and keep your brand top-of-mind. 

Now, go forth and conquer the world of email newsletters!

Question and Answer Section:

Question: Are email newsletters still relevant 2023?

Answer: Yes, email newsletters are still relevant in 2023. They provide a direct and personalized way for businesses to engage with their audience, drive traffic, and generate leads.

Question: Do companies still send newsletters?

Answer: Absolutely! Many companies continue to send newsletters as an effective marketing and communication tool to stay connected with their customers, share valuable information, and promote their products or services.

Question: Who reads email newsletters any more?

Answer: Email newsletters are read by a diverse audience, including existing customers, potential leads, and subscribers who are interested in the content, updates, or offers provided by the company.

Question: Do Millennials read newsletters?

Answer: Yes, Millennials do read newsletters. Although preferences may vary, Millennials are known to engage with email content, especially when it is relevant, personalized, and provides value.

Question: What are the different types of newsletters?

Answer: There are various types of newsletters, including informational newsletters, promotional newsletters, digest newsletters, seasonal newsletters, educational newsletters, and welcome/onboarding newsletters.

Question: What are the elements of an effective newsletter?

Answer: An effective newsletter typically includes attention-grabbing subject lines, engaging content, clear calls-to-action, personalization, mobile-friendly design, and consistent branding.

Question: What is the best way to write a newsletter?

Answer: The best way to write a newsletter is to understand your target audience, craft compelling content, use a conversational tone, include visuals, keep it concise, and proofread before sending.

Question: How do I write my own newsletter?

Answer: To write your own newsletter, identify your goals and target audience, plan your content strategy, create valuable and engaging content, design visually appealing templates, and send it to your subscriber list.

Question: What is the easiest program to make a newsletter?

Answer: Several user-friendly programs can help create newsletters, including Mailchimp, Constant Contact, ConvertKit, and Sendinblue, which offer intuitive interfaces and various templates.

Question: How much does it cost to make a newsletter?

Answer: The cost of creating a newsletter can vary depending on factors such as the complexity of the design, the size of your subscriber list, and whether you choose to outsource the task. DIY options are generally more cost-effective.

Question: What should you avoid in a newsletter?

Answer: To maintain a successful newsletter, you should avoid overwhelming subscribers with excessive content, neglecting personalization, ignoring feedback, and lacking consistent branding or design.

Question: Why do people unsubscribe from email newsletters?

Answer: People may unsubscribe from newsletters due to receiving irrelevant or excessive content, poor design, too frequent or inconsistent sending, lack of personalization, or failure to meet their expectations.

Question: Why do most newsletters fail?

Answer: Most newsletters fail due to a lack of valuable content, poor design or readability, excessive promotional content, inconsistent sending, or not understanding the needs and preferences of the target audience.

Question: How do I create a small business newsletter?

Answer: To create a small business newsletter, identify your goals, define your target audience, plan your content strategy, design visually appealing templates, build a subscriber list, and consistently provide valuable and engaging content to your subscribers.

Question: What day of the month is best to send newsletters?

Answer: The best day to send newsletters may vary depending on your target audience and industry. However, generally, mid-week days such as Tuesday, Wednesday, or Thursday tend to have higher open and click-through rates.

Question: Is a weekly newsletter too much?

Answer: The frequency of a weekly newsletter depends on your audience’s preferences and the amount of valuable content you can consistently provide. For some audiences, a weekly newsletter can be well-received, while for others, it may be too frequent. Consider testing different frequencies and monitoring engagement to determine the optimal schedule for your subscribers.

Question: What is the best format for an email newsletter?

Answer: The best format for an email newsletter depends on your content and goals. HTML format allows for visually appealing designs, while plain text emails offer a more personal and simple approach. Consider using a responsive design to ensure the newsletter looks good on different devices.

Question: How long should an email newsletter be?

Answer: The length of an email newsletter should be concise and easy to digest. Aim for a length that allows you to convey your message effectively without overwhelming the reader. It’s recommended to keep it within 500-700 words or shorter, depending on the content and audience preferences.

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Thought-Provoking, Insightful, and Irresistible Content That Keeps Your Prospects and Leads Hooked For A Lifetime

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